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How a Data Management Company Can Help You Succeed

TouchstoneFMS is a leading UK-based provider of implementation and support services for Infor SunSystems and other financial management software. The nature of that work means that we’ve also been involved in the data management industry for several years now, and we can attest to the importance of effective data management & empowerment for businesses. In today’s digital age, data has become one of the most valuable assets a company can possess, and managing that data effectively can be the difference between success and failure. In this article, the TouchstoneFMS team will discuss what data management is and why it’s important, common data management challenges that companies face, and how a data management company can help address these challenges and maximise a company’s data potential.

Understanding Data Management

Data management can be defined as the process of collecting, storing, organising, maintaining, and using data effectively. It involves ensuring data accuracy, consistency, and security while also enabling easy access and retrieval of data when needed. Effective data management requires a combination of technology, processes, and people.

The process of data management begins with the collection of data from various sources. This data can come from internal sources such as customer transactions or external sources such as social media or market research. Once the data is collected, it needs to be stored securely and organised in a way that makes it easy to access and analyse. Data management also involves maintaining the quality and accuracy of the data over time, as data can become outdated or irrelevant if not properly maintained.

Why Data management is crucial for businesses

Today’s businesses work in a data-driven environment where choices are based on data insights. For organisations to acquire insights into their operations, comprehend consumer behaviour, and make wise decisions, effective data management is essential. Businesses may find it difficult to get accurate and pertinent data without good data management, which might result in bad decisions, lost sales, and reputational harm.

Additionally, in order to safeguard their customers’ privacy, businesses must handle their data properly in accordance with laws like the GDPR. Heavy penalties and other legal repercussions may follow noncompliance with these rules.

Typical Data Management Challenges

Despite the significance of data management, many businesses face a number of common data management challenges. The overwhelming amount of data that businesses need to handle is one of the major obstacles. Data storage and organisation may become daunting as more data is gathered.

Data quality is another frequent issue. Inaccurate insights and judgments, as well as reputational harm to the business, can result from poor data quality. Over time, data may become stale or obsolete, making it challenging to draw conclusions from it.

Companies are also very concerned about data security, especially given the surge in cyberattacks over the last few years. Businesses must make sure that unauthorised access to their data is prevented.

How a Data Management Company Can Help

A competent data management company can help businesses address these challenges and maximise their data potential. These companies have the expertise and technology to help businesses collect, store, organise, maintain, and analyse their data effectively. They can also help businesses ensure data quality, protect data security, and comply with data privacy regulations.

One of the biggest benefits of working with a data management company is that they can help businesses save time and money. By outsourcing data management, businesses can focus on their core operations while leaving data management to the experts. This can lead to increased efficiency and productivity, as well as cost savings.

Another benefit of working with a data management company is that they can provide businesses with access to the latest technology and tools for managing data. These companies stay up-to-date with the latest trends and developments in data management, ensuring that businesses have access to the most effective solutions for their data management needs.

The Benefits in Brief

So, working with a data management company can provide businesses with a range of benefits, including:

  • Improved data quality and accuracy
  • Increased efficiency and productivity
  • Cost savings
  • Access to the latest technology and tools
  • Compliance with data privacy regulations
  • Improved data security
  • Better decision-making based on data insights

What to Consider When Choosing a Data Management Company

When choosing a data management company, businesses should consider several factors, including:

  • The company’s expertise and experience in data management
  • Their reputation and track record of success
  • The range of services offered
  • The technology and tools used
  • How they ensure compliance with data privacy regulations
  • Overall cost and value for money

Data Management Services Offered by Companies

Data management companies offer a range of services to help businesses manage their data effectively. These services may include:

  • Data collection and integration
  • Data storage and organisation
  • Data quality management
  • Data analysis and reporting
  • Data security and privacy
  • Ensuring compliance with data privacy regulations

Data management companies may also provide customised solutions based on a business’s specific needs and requirements.

The Future of Data Management

In the future the administration and analysis of data will probably employ artificial intelligence and machine learning more in the future. These tools can aid organisations in making better decisions by enabling them to swiftly and reliably extract insights from massive volumes of data.

Additionally, it’s probable that data management organisations will keep developing new products and solutions to aid organisations in managing their data more efficiently. Businesses will need to rely on these firms to assist them in keeping up with the most recent trends and innovations in data management as the volume of data keeps increasing.


Effective data management is critical for businesses to succeed in today’s data-driven world. Common challenges such as data volume, quality, and security can be addressed with the help of a data management company. By working with a data management company, businesses can improve data quality, increase efficiency and productivity, and gain valuable insights into their operations and customers. This truth is only reinforced when you partner with TouchstoneFMS, since our extensive knowledge of the Infor Sunsystems ecosystem is further supported by the range of add-on solutions we can offer including purchasing & AP automation, enterprise reporting, cash, bank & tax support, and more.

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