Proactis P2P for SunSystems

Proactis P2P is a web-based eProcurement and spend management solution that gives SunSystems users full control over the purchasing process from order request and approval to receipt of goods and services all within one system. This ensures that every purchase aligns with your organisation’s policies, budgets, and approval workflows. 

With an intuitive, online shopping-style interface and intelligent search across supplier catalogues, SunSystems users can quickly find what they need, improving compliance and efficiency across your procurement operations. 

Simplify and Maintain Transparency in Day-to-Day Purchasing  

For many businesses, unplanned costs can disrupt operations. Proactis P2P for SunSystems brings clarity and control to everyday purchasing, from the initial request through Delegation of Authority (DOA) approval, ordering, receipt, and final payment. 

Ensure every purchase is tracked, approved, and compliant. With real-time visibility into purchase commitments and accruals, you can monitor spend against AFEs or projects and make informed decisions—reducing the risk of overspend and increasing procurement efficiency. 

 

Proactis P2P for SunSystems Benefits 

For many SunSystems users, effective control over the Purchase-to-Pay process is essential for maintaining operational efficiency and financial accuracy. Here are several key advantages of implementing Proactis P2P alongside your SunSystems software:  

Automatically Allocate Costs 

Proactis P2P automates cost allocation from the moment a purchase request is created, streamlining budget control and invoice processing. 

  • Assign cost centres to individual users such as the requester, assistant, or budget owner or directly to departments, ensuring accurate tracking and alignment with your financial structure. 

Approve Requests Quickly and Accurately 

Proactis P2P gives you full control over authorisation, stock, and budgets reducing the risk of overspend and unauthorised purchases. 

  • Ensure all orders follow defined procedures, eliminating off-contract spending. 
  • Configure approval workflows based on product type, cost centre, and order value. 
  • Give users real-time visibility into the status of their requests, keeping the process transparent and efficient. 

Create and Book Orders with Ease 

Proactis P2P offers flexible procurement management, allowing a single request to be split into multiple orders across different suppliers. 

  • Each order is assigned a unique number linked to the original request and integrated with your financial system. 
  • Orders are automatically posted to the correct cost accounts and centres. 
  • Once approved, purchase requests are seamlessly converted into orders without manual intervention. 

Real-Time Spend Control 

  • Proactis P2P offers features like automated purchasing processes, budget checking, and commitment accounting, providing SunSystems users with better visibility and control over their spending. Monitor budgets in real time throughout both the order and invoicing processes. 
  • Automatic budget updates eliminate the need for manual adjustments after changes. 

Gain Control of After-the-Event Purchase Claims 

Proactis Expenses makes it easy for employees to submit accurate claims while giving managers greater oversight and control. 

  • Simplify approvals with a streamlined authorisation process. 
  • Access real-time summary reports for faster, more informed decision-making. 

Optimise Operational Procurement on the Go 

With the Proactis mobile P2P app, you can manage purchase requisitions and invoice approvals anytime, anywhere. 

  • Approve or reject requisitions and invoices directly from your mobile device. 
  • View supplier invoices and timesheets on the go.
  • See approval comments from colleagues and add your own. 
  • Stay in control of procurement tasks, even when away from your desk. 

Better Collaboration and User Experience 

Integrating Proactis P2P and SunSystems fosters better collaboration between procurement and finance teams as each has access to the same real-time data and insights. In addition, with an intuitive, consumer-grade buying experience with features like intelligent search and intuitive navigation, users can easily find what they need. 

Want to know if Proactis Purchase-to-Pay is right for you? 

We would be more than happy to talk through your needs and discuss how Proactis Purchase-to-Pay for SunSystems might be right for your company. 

Simply fill out this form, and one of our expert advisors will get in touch.  


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